FAQ

1. General questions on JASIS

2. Application (exhibition, New Technology Presentations) and Payment

3. Booth assignment and the Program for New Technology Presentations & Seminars

4. Exhibition regulations and decoration restrictions (during the exhibition and during the carry in/out period)

5. Preparations for Exhibition

6. Venue

7. Facilities and Services inside the Venue

1. General questions on JASIS

  • Q1-1
  • What are the concepts of JASIS?
  • A1-1

  • JASIS is an exhibition co-organized by Japan Analytical Instruments Manufacturers' Association and Japan Scientific Instruments Association. The main purpose of JASIS is to provide a variety of information for visitors’ daily business needs so it is not positioned simply as a showcase where devices and equipment are displayed, but rather as a comprehensive exhibition in the specialized field of analytical and scientific instruments. JASIS also has been focusing on an online exhibition since 2017 to create a space to connect both visitors and exhibitors at any time/any place.
    JASIS operates duality onsite-online exhibitions to cover mainly three elements.
    At first, JASIS plays an important role as a comprehensive exhibition where analytical instruments, measurement equipment, facilities and related products, as well as scientific instruments that support R&D, QC, and industrial technologies are showcased in a single place. From entrance to exit, the various instruments required by R&D are exhibited in a coherent manner. Introducing the various technologies and analytical instruments from components and parts to the finished products, JASIS stands as one of Asia's major exhibitions in the field of analytical science and measurement, alongside “analytica” held in Europe and “Pittcon” in the US.
    Secondly, creating the opportunity for exhibitors to send out messages and share information called “New Technology Presentations” Over 250 presentations have been conducted, attracting approximately 10,000 participants.

    At last, there are various lectures and seminars organized by JASIS.

    ・JASIS Topics Seminars:
    Experts and specialists will give lectures and explanations related “Exploring Solutions and Pathways to Address Diverse Social Challenges” for each topic of interest in the analysis and scientific instruments industry.

    ・JASIS Collaboration (New plan for 2024):
    A platform disseminating cutting-edge technological information through collaboration with academic societies and research institutions.

    ・JASIS School (New plan for 2024):
    A series of know-how seminars by JASIS organizers providing an opportunity to acquire the essential analysis skills and scientific instrument operation.
    As a zone that covers all three elements (exhibition, exhibitor presentations, and organizer seminars), a “JASIS Square” will be set up in the exhibition venue to provide a “platform for communication and message dissemination.”

  • Q1-2
  • How do the organizers manage personal data obtained through admission registration?
  • A1-2
  • The JASIS website and admission preregistration system are protected by SSL encryption to prevent any data leakage during the registration process. In addition, Nikkei Event Pro Co., Ltd. in charge of the operation of the exhibition, has acquired the Privacy Mark in accordance with JIS Q15001:2017, and has executed Non-disclosure agreement with the organizers.
    The organizers also pay the utmost care to the management of personal data. Necessary measures will be executed to eliminate the possibility of data leakage, including regular audits of information management, both internally and within the contractors.
    Visitors' personal data obtained by exhibitors at booths via bar codes on visitors' admission passes or through business card exchange, shall be handled in accordance to each exhibitor's privacy policies. Exhibitors may send promotional materials or other information to visitors afterward.
    Recently, there have been many cases where non-exhibitors walk inside and around the venue asking visitors for business card exchanges that may lead to unwanted solicitations or personal data leakage. both inside and out, and pressuring for business card exchange. In addition to posting warning signs, the organizers will make warning announcements if such activity is found at the venue. Click here for more information on JASIS Privacy Policy.
    JASIS Privacy Policy is HERE
  • Q1-3
  • Why do the organizers focus on globalization of the exhibition?
  • A1-3
  • The major reason is to provide a place to create much more business opportunities for JASIS exhibitors, especially providing the connection with overseas visitors including Asian countries that have been expected rapid growth and demand for analytical and scientific instruments. JASIS is the largest scale of exhibition in Asia in its field so far, but other exhibitions in the same region have gained much more power in recent years. Leading people would like to visit JASIS rather than the other exhibitions abroad, the key is to go forward globally. Remaining to be chosen as the top in Asia by people, succeeding the growth internationally to appeal the attractions are necessary.
  • Q1-4
  • What can we do with the online promotion?
  • A1-4
  • You can advertise exhibit or product information on the official website exhibitor page for around 4 months (up to 4 content posts including two complimentary content posts). Click here for further information.

2. Application (exhibition, New Technology Presentations) and Payment

  • Q2-1
  • How can I make an application?
  • A2-1
  • Application can be made online from the JASIS website.
    Click here for further information.
  • Q2-2
  • I forgot my password to login to the application site.
  • A2-2

  • In case you are a first-time exhibitor

    ・Please use the password reminder at the bottom of the login page to the Exhibitor's Site.

    In case you have exhibited to past JASIS Exhibition

    ・Exhibitors who participated in the previous year can log in with the same password set up last time.
    If you have forgotten your password, please contact the JASIS Secretariat Office (jasis-exhibit@nex.nikkei.co.jp).

    ・If you exhibited more than 2 years ago, please use a temporary password for this year, which is included in the email sent from the Secretariat Office around February.

  • Q2-3
  • How can I change our contact information for notifications from JASIS Secretariat Office?
  • Q2-4
  • What are the advantages of exhibiting at JASIS from the organizers' perspectives?
  • A2-4
  • One feature of JASIS is its reputation for quality visitors. In the previous year, about 50% of visitors were actual users of analytical and scientific instruments, and more than 60% of them had a right to purchase or were in the position to give advice on equipment purchase. Hence, JASIS offers exhibitors an opportunity to meet new potential customers, receive inquiries, and have face-to-face communication with many users.
  • Q2-5
  • Is there any cancellation fee if we cancel our application or reduce the number of booth units?
  • A2-5

  • 【Exhibition】

    We will not accept cancellation of the exhibition or a reduction in the number of booths after the cancellation deadline. The exhibit fee is not refundable once you've made payment. No cancellation fee will be applied for complete or partial cancellation as long as the cancellation is made before the cancellation deadline. To make cancellation or changes, please notify the Secretariat Office by e-mail (jasis-exhibit@nex.nikkei.co.jp).

    【New Technology Presentations】

    We will not accept cancellation or a reduction in the number of sessions applied after the cancellation deadline. The session fee is not refundable once you've made payment. No cancellation fee will be applied for complete or partial cancellation as long as the cancellation is made before the cancellation deadline. To make cancellation or changes, please notify the Secretariat Office by e-mail (jasis-exhibit@nex.nikkei.co.jp).
    If you cancel any sessions after the program has been released on the website, please be sure to assign your staff at the reception of New Technology Presentations reception on the scheduled date to take care of visitors who had planned to attend.

  • Q2-6
  • Can we increase the number of booth units or presentations?
  • A2-6

  • 【Exhibition】

    We cannot accept the increase in the number of booths once the floor plan with booth allocations has been released (two months before the exhibition). For any increase request prior to the release of the floor plan, please contact the Secretariat Office by e-mail (jasis-exhibit@nex.nikkei.co.jp). Your request shall take effect upon receipt by the Secretariat Office.

    【New Technology Presentations】

    We will accept additional presentations only if it is before the deadline for submitting scripts and in case there is lot left in the program. Please contact the Secretariat Office by e-mail (jasis-exhibit@nex.nikkei.co.jp). Your request shall take effect upon receipt by the organizers.

  • Q2-7
  • Can you extend the payment deadline?
  • A2-7
  • Please make your request to the Secretariat Office (jasis-exhibit@nex.nikkei.co.jp). However, payment must be completed prior to the opening of the exhibition.
  • Q2-8
  • What are the procedures after sending applications for onsite exhibiton at Makuhari and New Technology Presentations?
  • A2-8
  • Click here for the latest schedule. More detailed schedule will be sent by e-mail from the Secretariat Office and/or put up on the Exhibitor's Site.

3.Booth assignment and the Program for New Technology Presentations & Seminars

  • Q3-1
  • How is booth allocation fixed?
  • A3-1
  • Booth allocation is determined by the JASIS Organizing Committee taking into consideration the requests indicated on the application. Your request on the application will be taken into consideration, but without a guarantee.
  • Q3-2
  • When will our booth number be notified?
  • A3-2
  • We will notify you of your booth number by e-mail in July.
  • Q3-3
  • When will the New Technology Presentation program be fixed?
  • A3-3
  • The program will be fixed by two months before the exhibition. The program and seminar room number will be notified from the Secretariat Office by e-mail.

4. Exhibition regulations and decoration restrictions (during the exhibition and during the carry in/out period)

  • Q4-1
  • What are the restrictions for booth constructions and decorations?
  • A4-1
  • Please refer to the exhibit service manual which will be released in early July.
  • Q4-2
  • What should we be aware of when receiving personal data from visitors?
  • A4-2
  • Please obtain personal data in compliance with Personal Information Protection Law and under each exhibitor's responsibility. There must be visitors' consent to the followings which must be clearly mentioned;
    - Clear indication of the purposes for processing the personal data, and the prohibition of the use of personal data for any other purposes than those mentioned at the time of collection.
    - In principle, disclosure of personal data to unauthorised third parties will not be made (exceptions must be clearly indicated)
    - Management system (security and measures to prevent the loss, misuse, alteration, or leakage of data)
  • Q4-3
  • Are passages inside the venue carpeted?
  • A4-3
  • There are no plans to install aisle carpets.
  • Q4-4
  • Any rules on the indication of company name at JASIS?
  • A4-4
  • You must have applied for at least one booth to have your company name put up on the printed materials and website prepared by the organizers. Materials prepared by exhibitors are not subject to any particular restrictions. You may therefore display the corporate banners, etc. of the partners who have not applied for this exhibition.
  • Q4-5
  • What are the regulations for displays inside the booth?
  • A4-5
  • Please refer to the exhibit service manual which will be released in early July.
  • Q4-6
  • Any restrictions on offering food and beverages to visitors?
  • A4-6
  • (1)Serving alcoholic beverages is prohibited.
    (2)For providing prepared/processed foods and beverages to visitors at your booth, please consult with the Chiba Public Health Department. In addition, please apply from the Exhibitor’s Site.

5. Preparations for Exhibition

  • Q5-1
  • What are my ID and password to login to the Exhibitor's Site?
  • A5-1
  • If you know your ID but not your password, please click "If you forgot your password, proceed here", a temporary password will be sent to your registered e-mail address. If you do not know both your ID and password, please contact the Secretariat Office by e-mail (jasis-exhibit@nex.nikkei.co.jp).
  • Q5-2
  • When do we get vehicle passes?
  • A5-2
  • Please refer to the exhibit service manual which will be released in early July.
  • Q5-3
  • When do exhibitor's and contractor's badges will be sent out?
  • A5-3
  • Badges will be sent by Airmail one month before the exhibition. Please hand over contractors' badges to booth construction staffs. Contractor's badges can be used only during carry-in/out period. Exhibitor badges may be used both during carry-in/out period and during the exhibition. 10 exhibitor badges and 5 contractors' badges will be provided per booth. To change the number of badges or mailing address, please apply from the Exhibitor's Site by the due date.
  • Q5-4
  • What is the Invitation Package? Are complimentary admission tickets included?
  • A5-4
  • The Invitation Package will be planned to include flyers and envelopes. Because preregistration is strongly recommended for admission to JASIS, there will be no complimentary admission tickets included. 300 packages will be provided for free per booth. Additional packages can be purchased for JPY50 per package (tax excluded).
  • Q5-5
  • When do we get the Invitation Package?
  • A5-5
  • Packages will be sent by Airmail two months before the exhibition. For additional, please contact the Secretariat Office by e-mail by one month before the exhibition. Depending on the stock, we may not meet your request.
  • Q5-6
  • Can we send our parcels by delivery service?
  • A5-6
  • 1． Sending parcels to Makuhari Messe (prior to the exhibition)
    On delivery slip, please indicate the exhibition name (JASIS 2024), hall number inside the venue, your booth number, exhibitor's name, recipient's name, and mobile phone number. Please specify the time the recipient can definitely receive the parcels at your booth. Please be noted that the Secretariat Office cannot receive your parcels on your behalf.
    2． Sending parcels from Makuhari Messe (during the exhibition)
    Details to be confirmed.
  • Q5-7
  • What is the schedule for carrying in/out?
  • A5-7
  • Please refer to the exhibit service manual which will be released in early July.
  • Q5-8
  • There are too many documents to submit which are making me confused…
  • A5-8
  • There are documents that must be submitted by all exhibitors, and some of them are optional. Please carefully check the Exhibitor's Site and submit accordingly.
  • Q5-9
  • Where can we make inquires on and consult about booth decorations and electrical power?
  • A5-9
  • A contact list will be provided on the Exhibitor's Site in early July.
  • Q5-10
  • Can exhibitors visit the booths of other exhibitors?
  • A5-10
  • Yes, exhibitors can also visit other exhibitor’s booths just as regular visitors. Please wear your visitor pass and exhibitor’s badge to visit others and collect handouts if you wish. Your visitor pass needs to be scanned every time you enter the exhibition.

6. Venue

  • Q6-1
  • Why not hold JASIS at Tokyo Big Sight or PACIFICO Yokohama instead of Makuhari Messe?
  • A6-1
  • Organizers believe to have chosen the right venue and location for both visitors and exhibitors to make the concepts of JASIS to be real.

7. Facilities and Services inside the Venue

  • Q7-1
  • Is free Wi-Fi available inside the venue?
  • A7-1
  • There will be several free Wi-Fi spots set up inside the JASIS exhibition area during the exhibition. For the location & more information on free-WiFi spots inside Makuhari Messe, click here (available in Japanese, English, Chinese and Korean)
  • Q7-2
  • Is there a business center inside the venue to take copies and send FAX?
  • A7-2
  • Yes, please click here for the location and more information about the business center inside Makuhari Messe.
  • Q7-3
  • Can we rent a storage space to keep our packaging materials?
  • A7-3
  • In principle, Makuhari Messe does not have a storage space.
    A shipping company may carry out custody contracts in some cases. In case a stockroom (for a fee) is available, the Secretariat Office will send notification by e-mail, etc.
  • Q7-4
  • Is there any pay parking lots around the venue? If yes, how much is the parking fee?