FAQ for Exhibitors
Q4. What is the application procedure?
Q5 .I forgot our application password.
Q6. We would like to change our contact information for notifications from the exhibition office.
Q7. What does the organizers' regard as advantages of exhibiting at JASIS?
Q8. We have already applied, but now want to cancel or reduce the number of booths applied for. Is there a cancellation fee?
Q9. We've completed the exhibition application, but I want to increase our number of booths.
Q10. Can you extend the payment deadline?
Q11. Please explain the procedure following an exhibition or New Technology Presentation application.
Q12. How are booth locations decided? be decided?
Q13. When will our booth number be decided?
Q14. When will the New Technology Presentation program be decided?
Q15. Do you accept scheduling and room requests for the New Technology Presentation program?
Q16. How should waste be handled at the convention hall?
Q17. What precautions are there for acquiring personal information from visitors?
Q18. May we take photographs inside of the exhibition hall?
Q19. What are the height restrictions for decorations?
Q20. Will public passages be carpeted?
Q21. What about corporate name display?
Q22. What are the regulations for in-booth presentations?
Q23. What about providing food and beverages for visitors?
Q24. I don't know the Exhibitor's Page ID or password.
Q25. How do we obtain vehicle stickers and contractor badges?
Q26. When will badges for exhibitors be sent out?
Q27. What does the Japanese Invitation Set contain? Does it contain complimentary tickets?
Q28. When will we get our invitations?
Q29. Please tell us about the sending of goods and the bonded exhibition.
Q30. What is the move in/out schedule?
Q31. We're confused that the large number of forms are required to apply.
Q32. Where can we inquire about decoration and electrical power?
Q33. May exhibitors visit the booths of other exhibitors?
Q35. Is there any way to ensure a seat on the direct bus from Yokohama?
Q36. What about transportation between the Haneda/Narita airports and the exhibition hall?
Q37. What is the express bus schedule between the Haneda/Narita airports and the Makuhari Messe?
|Q4||What is the application procedure?|
|A4.||Your application by either of the procedures are available by mail or procedures from WEB.
Details of applying procedures is HERE.
Offering periods are different that depends on which programs you apply.?
・Application Outline is HERE.
・JASIS 2017 Exhibit Schedule is HERE.
|Q5.||I forgot our application password.|
|A5.||Please contact us by e-mail. (email@example.com) You can't use last year's password. A new password will be delivered in February, 2017 to you by E-mail.|
|Q6.||We would like to change our contact information for notifications from the exhibition office.|
|A6.||Please inform us of your new contact information by e-mail. (firstname.lastname@example.org)?|
|Q7.||What does the organizers' regard as advantages of exhibiting at JASIS?|
|A7.||One feature of JASIS is its reputation for quality visitors. In 2016, about 50% of all visitors were analytical and scientific instrument users, while more than 70% were vested with decision-making or advisory authority for equipment purchase. JASIS therefore offers to exhibitors the superb advantage of potentially acquiring many new users, gathering many inquiries, and communicating with many users. Backing this is the fact that over 80% of the 2016 exhibitors ranked JASIS as "well worth exhibiting at".|
|Q8.||We have already applied, but now want to cancel or reduce the number of booths applied for. Is there a cancellation fee?|
We will not accept cancellation of exhibition or reduction in booth number after May 20. Also, after payment we will not under any circumstances refund the exhibition fee. There is no cancellation fee for complete or partial cancellation of the application as long as it is before May 19 and payment of the exhibition fee. To cancel or make changes, after notifying the exhibition office, be sure to send a revised application by mail, fax, or e-mail.?
[New Technology Presentation]
We will not accept cancellation of application for the New Technology Seminar or reduction in number after program determination (scheduled for the end of May). Moreover, after payment we will not under any circumstances refund the fee. There is no cancellation fee for complete or partial cancellation as long as it is before program determination and payment. To cancel or make changes, after notifying the exhibition office, be sure to send a revised application by mail, fax, or e-mail.
If you cancel any presentations after program release, please provide a representative at seminar reception on the scheduled day to handle people who had planned to attend.
|Q9.||We've completed the exhibition application, but I want to increase our number of booths.|
You cannot increase your number of booths after release (scheduled for mid-May) of the booth allocation diagram for the drawing of booth's?positions. To increase booth number before release, after notifying the exhibition office, be sure to send a revised application by mail, fax, or e-mail. The revision shall take effect on its day of receipt by the organizers.?
[New Technology Presentation]
We will accept applications for increases after the application deadline provided openings are available. After notifying the exhibition office, be sure to send a revised application by mail, fax, or e-mail. The revision shall take effect on its day of receipt by the organizers.
|Q10.||Can you extend the payment deadline?|
|A10.||If due to your company's circumstances you would like a payment deadline extension, please make your request to the exhibition office. However, payment must be completed prior to the opening of the exhibition. A major time lines for some important dates of JASIS 2015 will be notified in January 2015.|
|Q11.||Please explain the procedure following an exhibition or New Technology Presentation application.|
|A11.||The current schedule is compiled here. Following application, we will notify you of schedule details by e-mail or the website's Exhibitor page. A major time lines for some important dates of JASIS 2015 will be notified by e-mail.|
|Q16.||How should waste be handled at the convention hall?|
|A16.||Please remove and take back any packing materials, left over decoration materials, and company waste arising during the period from move-in to move-out. Strictly ensure that your booth's decoration and transport contractors remove and take back all of their waste. For the waste collection during the exhibition, there're some collection boxes for three types of wastes, "Recyclables (cardboard, brochures)", "Combustibles", and "Incombustibles (i.e. Bottles?/cans that will be placed near the north side restrooms of each hall)".|
|Q17.||What precautions are there for acquiring personal information from visitors?|
|A17.||Please be aware of acquiring the personal information upon obtaining visitor acknowledgement of the following items, which must be clearly indicated:?
- Clear indication of intended use, prohibition of use other than that intended.
- In principle, non-disclosure to third parties (exceptions must be clearly indicated)
- Management system (measures of security and against, loss, misuse, alteration, leakage)
|Q18.||May we take photographs inside of the exhibition hall?|
|A18.||The regulation for taking photographs will be informed to the Exhibitor as soon as possible.|
|Q19.||What are the height restrictions for decorations?|
|A19.||Please see Application Outline, 12. Regulations for the height of booth furnishings (PDF).
For details, see the Exhibit Service Manual which will be published in May.
|Q20.||Will public passages be carpeted?|
|A20.||The organizers will carpet the public passages of the venue (NJ-40, light blue).
For details, see Exhibition decoration of the Exhibit Service Manual which will be published in May.
|Q21.||What about corporate name display?|
|A21.||You need to have applied for at least one booth to have your corporate banner displayed on the printed materials and website produced by the organizers. Materials created by exhibitors are not subject to any particular restrictions. You may therefore display the corporate banners, etc. of exhibition partners who have not applied for this exhibition.|
|Q22.||What are the regulations for in-booth presentations?|
|A22.||Please see Application Outline, 14. Regulations on presentations in the booth (PDF).
For details, see the Exhibit Service Manual. which will be on the web in May.
|Q23.||What about providing food and beverages for visitors?|
|A23.||(1) Provision of alcoholic beverages is prohibited.
(2) For provision of prepared/processed foods to visitors at your booth, please consult with the Chiba Public Health Department. Also, please use the Notification of Foods & Beverages Service form (supplied in the Exhibit Service Manual to be e-mailed at the end of May to notify the organizer's exhibition office.
|Q34.||Would it be possible to hold the exhibition at Tokyo Big Sight or Pacifico Yokohama instead of Makuhari Messe?|
We believe that the location of the exhibition venue is a crucial factor for both visitors and exhibitors. Actualizing the JASIS concept requires selecting the optimal location. We as organizers are therefore constantly examining and considering the factors for an optimal location given below.
Regarding Pacifico Yokohama, the area of exhibition floor is not sufficient to accommodate the area covered by the current JASIS, making it problematic to hold it there.
Therefore, despite Makuhari Messe's drawbacks in transportation and distance compared to Tokyo Big Sight, we concluded from the above reasons that, overall, moving from Makuhari Messe would not be feasible.Factors for deciding the exhibition venue
|Q35.||Is there any way to ensure a seat on the direct bus from Yokohama?|
|A35.||Advance registration will be required to take a direct bus from YCAT.
Yokohama Station (YCAT) - Makuhari Messe
Price: 1,550 JPY (one way / Dec. 2016)
Required Time: approximately 70 min.
Bus Stop: YCAT (Yokohama City Air Terminal)
|Q36.||What about transportation between the Haneda/Narita airports and the exhibition hall?|
|A36.||Go here for answers|
|Q37.||What is the express bus schedule between the Haneda/Narita airports and the Makuhari Messe?|
|A37.||Go here (In Preparation) for the express bus schedule between the Haneda / Narita airports and Makuhari Messe.|
|Q38.||Are there any areas provided with Wi-Fi and electrical outlets?|
|A38.||Ethernet cable connections and Wi-Fi are available at the Wi-fi Area. 100 VAC electrical outlets are also provided.
For Guide for Wireless LAN/WiFi, Makuhari Messe, See HERE
|Q39.||I would like to use copy and FAX services at the venue.|
|A39.||These services are available at the Business Center located at the 2nd floor central entrance (Hall 5, center of the 2nd floor) of the Makuhari Messe International Convention Hall.
For Business Center, Makuhari Messe, See HERE
|Q40.||Are there smoking areas?|
|A40.||This is a smoke-free exhibition. You may smoke in smoking areas provided outside of the venue.
[Smoking areas during the exhibition]
On the 1st floor of the venue, smoking areas are provided outside of the emergency exits on the south side of each hall (towards the ocean).
[Smoking areas before the exhibition]
On the 1st floor of the venue, you may smoke by the ashtray buckets placed in front of the shutters on the north and south ends of each hall.
For Guide to Facilities of Makuhari Messe, See HERE
|Q41.||Can we borrow space to keep packing materials?|
|A41.||No space is available for storage until move-out of packing materials. After move-in, please remove all packing materials, then bring them back to move-out. Transport companies will often provide storage for these materials. Goods under bonding application will be stored by the transport company in charge of bonded goods.|
|Q42.||What are parking fees around exhibition site?|
|A42.||Parking fees for such large-scale event facilities as Makuhari Messe, in which local public entities closely involved, are regulated by statute. The regular fee for an ordinary vehicle is JPY 1,000 for all day. While the parking fee at the nearby Marine Stadium may be a little lower, the parking lot may close a little earlier depending on the event situation at the time. Please make your plans based on these considerations.|