Privacy Policy

The Japan Analytical Instruments Manufacturers' Association and the Japan Scientific Instruments Association (hereinafter referred to as the "JASIS Organizers") understand the importance of personal information and comply with laws and regulations regarding personal information (hereinafter referred to as the "Act on the Protection of Personal Information"), as well as other norms. Furthermore, in order to fulfill our social responsibility, the JASIS Organizers have also established a security management system and strive to protect personal information.

(1) Method of obtaining personal information

The JASIS Organizers obtain personal information (name, name of employer, postal code, address, department name, job title, e-mail address, telephone number, fax number, questionnaire information at the time of admission registration) through registration for admission to JASIS (including the JASIS WebExpo online exhibition), applications for exhibiting, applications for lectures, conferences, seminars, etc., held by the JASIS Organizers or held through cooperation among the JASIS Organizers and other corporations/organizations, and various inquiries on businesses related to JASIS, etc. Additionally, when obtaining personal information, the JASIS Organizers clearly state the purpose of use in advance and obtain consent from the individual that is registering for admission, applying for exhibiting, or submitting other types of applications (hereinafter referred to as the "User").

(2) Purpose of use for personal information

The JASIS Organizers will use the personal information obtained with the consent of the User for the following purposes:

  • 1) To send the admission card for the JASIS exhibition for which the individual has registered for admission and to send other information related to the exhibition;
  • 2) To send reception slips, etc., for lectures, conferences, seminars, etc., for which the individual has applied and to send other related information;
  • 3) To request the exhibition fees, etc., for the exhibition to which the individual applied and to send information necessary for exhibition operation;
  • 4) To send information on projects and events organized by the JASIS Organizers and related committees;
  • 5) For analysis and extraction used to improve exhibitions, lectures, seminars, and other services, and to plan related services;
  • 6) To ask for opinions and impressions; and
  • 7) To respond to inquiries and consultation.

(3) Management of personal data

The JASIS Organizers will strictly manage the obtained personal information within the scope of the purpose of use stated above, will take measures to prevent leakage, loss, falsification, etc., of personal information, and will strive to ensure security when managing personal information. When the JASIS Organizers outsource the handling of personal information, we will enter into a confidentiality agreement with the contractor and will manage and supervise the handling of the information.

(4) Regarding joint use of personal data

The JASIS Organizers will place the JASIS Secretariat in charge of personal information management and will share a portion of the personal information described in section "(1) Method of obtaining personal information" with JASIS-related committees for use in accordance with the above purposes.

(5) Regarding the provision of personal data to third parties

The JASIS Organizers will not disclose personal information to third parties except in the following cases:

  • 1) When consent is obtained in advance from the individual;
  • 2) When the QR code or barcode printed on the admission card is scanned at the time of visiting exhibitor (company/organization) booths or at reception for the New Technology Presentations (with the personal information of visitors to be provided to the exhibitor as visitor information);
  • 3) When the QR code or barcode printed on the admission card is scanned at the reception desk of lectures, conferences, seminars, etc., held at JASIS (with the personal information of the attendees to be provided as viewer information to the people in charge of organizer groups and organizer corporations [hereinafter referred to as the "JASIS Cooperating Organizers, Etc.") and speakers at the lecture, conference, or seminar;
  • 4) When using JASIS Web Expo to view content posted online (PDF files, videos, web links) (with the personal information of the visitors to be provided to the exhibiting companies or JASIS Cooperating Organizers, Etc.);

    Note: In the case of 2), 3), and 4), various guidance may be sent by e-mail or postal mail from the JASIS Organizers, exhibiting companies, and/or JASIS Cooperating Organizers, Etc. at a later date. Additionally, when an exhibiting company or JASIS Cooperating Organizer, Etc. (including overseas corporations) scans the QR code or barcode on the admission card, they are requested to clearly inform the User of the privacy policy of the exhibiting company or of the JASIS Cooperating Organizers, Etc.

  • 5) When outsourcing all or a portion of the handling of personal information to an external cooperating company within the scope necessary to achieve the purpose of use;
  • 6) When deemed necessary based on laws and regulations;
  • 7) When necessary to protect the life, body, or property of a person and when it is difficult to obtain the consent of that person;
  • 8) When it is necessary to cooperate with a national institution or a local public entity or a party contracted by such an institution/entity to execute affairs stipulated by laws and regulations, and when obtaining consent from the person could hinder the execution of those affairs; or
  • 9) When someone becomes infected with COVID-19 or other infectious disease at an event, etc., held by the JASIS Organizers and when it is necessary to respond in cooperation with the prefectural government, municipal government, or public health center, etc., in accordance with Japan’s Act on the Prevention of Infectious Diseases and Medical Care for Patients with Infectious Diseases.

(6) Disclosure, addition, correction, deletion of registered information for personal information, notification of purpose of use, and disclosure of records of provision to third parties

Please use the contact information at the bottom of this page if you want to have the personal information held by JASIS Organizers deleted. In regard to the disclosure of registration details, notification of purpose of use, and disclosure of records of provision to third parties, please fill out the request form available below and send it by postal mail. After confirming that the request is made by the individual person in question, the JASIS Organizers will respond promptly in good faith. Please note that the operations cost stated on the request form will be incurred for any disclosure of registration details, notification of purpose of use, and disclosure of records of provision to third parties.

Click here for the "Request Form for the Disclosure of Personal Data Held by JASIS"

(7) Regarding the handling of specific personal information

Regarding the handling of specific personal information, the JASIS Organizers comply with Japan’s Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (hereinafter referred to as the "My Number Act") and Japan’s Basic Policy on the Proper Handling of Specific Personal Information, etc. (for "Business Operators"), as per the following.

  • 1) Specific personal information will be obtained for use in payment record preparation work (speaker payments, etc.) submitted to the tax office director.
  • 2) Personal numbers will be used when submitting payment records to the tax office director.
  • 3) The JASIS Organizers might outsource the handling of specific personal information within the scope of the purpose of use stipulated by the My Number Act.
  • 4) When the handling of specific personal information is completed, the JASIS Organizers will promptly delete or clear the personal number.

(8) Regarding SSL security

When obtaining personal information through the official JASIS website (including JASIS WebExpo), the JASIS Organizers will strive to ensure security via encryption using SSL (Secure Sockets Layer). The JASIS Organizers are not responsible for ensuring the security of users' personal information on third-party websites linked from the official JASIS website (including JASIS WebExpo).

(9) Regarding cookies

The official JASIS website (including JASIS WebExpo) uses cookies for the purpose of improving the service of the website, analyzing the usage status, ascertaining the distribution status of advertisements, and measuring the effectiveness of advertisements. The browsing history data of users is collected by using cookies, but this does not contain any information that can identify or determine an individual. Also, the user can disable cookies by changing the settings of the web browser that they are using. Please note that, if you disable cookies, you might not be able to use all or a portion of the services provided by the website.

Note: Regarding cookie settings

(10) Contact information

If you have any inquiries regarding personal information or if you want to request the disclosure of your registration details or delete your registration, please contact us by using the information shown below.

JASIS Secretariat (located within the Japan Analytical Instruments Manufacturers' Association)
TEL : 03-3292-0642
E-mail: privacy@jasis.jp

(11) Others

The JASIS Organizers might change the contents of this "Privacy Policy" without prior notice. Please refer to the latest contents when using.

Revised on April 1, 2022