Exhibitor's Site / JASIS 2019

1.General exhibition questions

What is the JASIS concept?

JASIS is an exhibition organized and run independently by the Japan Analytical Instruments Manufacturers' Association and the Japan Scientific Instruments Association. It is not positioned simply as a simple show-type exhibition at which devices and equipment are lined up for viewing, but rather as a comprehensive exhibition in the specialized field of analytical and scientific instruments whose goal is to provide all types of information directly related to the operational needs of visitors.

JASIS comprises three main types of content. The first derives from its stance as a comprehensive exhibition. Scientific instruments that support R&D and production technologies, analytical instruments, measurement equipment, and facilities and related products are brought together in a single place. From entrance to exit, the various instruments required by R&D are exhibited in a coherent manner. JASIS stands alongside Europe's Analytica and the U.S.A's Pittcon as Asia's major exhibition for analysis and measurement.

The second is the New Technology Presentation, which features presentations by exhibitors. Attended by 60% of exhibition visitors, new products, new technologies, and expertise are the subjects of the sessions that enjoy a superb reputation among visitors.

The third comprises an academic conference, brought about through the cooperation of academia, and research bodies and held during JASIS, for reporting on academic cutting-edge technology. Four days of seminars and symposiums take place under the auspices of such academic groups and research organizations as Japanese Society of Microscopy, and National Institute of Advanced Industrial Science and Technology.

What are the goals of JASIS?

One goal is to become a total exhibition of analytical and scientific instruments, centered on analytical technology presentations, by further enhancing the value of the New Technology Seminar, other seminars, and symposiums. New strategies for attracting many international visitors will be implemented. Another goal is to develop JASIS into Asia's leading comprehensive exhibition.

How will the organizers manage personal information supplied for admission registration?

The JASIS web site and admission preregistration system are protected by SSL encryption to prevent any disclosure of information during the visitor registration process. In addition, management and handling of admission registration data is consigned to a company with Information Security Management System (ISMS) standard JIS-Q-27001 certification, and with whom a non-disclosure agreement has been signed. If upon visitation of an exhibitor booth, the visitor's admission name tag bar code is read or business card received, promotional materials or other information may be sent by the exhibitor to the visitor's registered contact information. The organizers take seriously the management of personal information. Going forward, maximum care will be applied to the implementation of strict management of personal information by executing measures necessary to eliminate the possibility of disclosure of any personal information and by regularly auditing the management system (including the consigned company).

In addition, recently there have been numerous instances of representatives from non-exhibiting companies walking the venue, both inside and out, and pressuring for business card exchange. Such exchanges may lead to unwanted solicitations as well as disclosure of personal information. In addition to posting warning signs, the organizers will make warning announcements if such activity is discovered at the venue.
JASIS Privacy Policy is HERE

2.Application (exhibition, New Technology Presentation) submissions and payment

How can I apply to exhibit in JASIS 2019

Please apply via JASIS registration Webpage:
You also can download desired form(s) and send us the filled one(s) as email attachment(s) to webmaster@jaima.or.jp

• Application Outline is HERE.
• JASIS 2019 Exhibit Schedule is HERE.

I forgot my application password.

Please contact us by e-mail (webmaster@jasis.jp). You can't use last year's password. A new password will be delivered in February, 2019 to you by E-mail.

We would like to change our contact information.

Please inform us of your new contact information by e-mail. (webmaster@jasis.jp)

What does the organizers' regard as advantages of exhibiting at JASIS?

One feature of JASIS is its reputation for quality visitors. In 2018, about 50% of all visitors were analytical and scientific instrument users, while more than 70% were vested with decision-making or advisory authority for equipment purchase. JASIS therefore offers to exhibitors the superb advantage of potentially acquiring many new users, gathering many inquiries, and communicating with many users. Backing this is the fact that over 80% of the 2018 exhibitors ranked JASIS as "well worth exhibiting at".

Can I cancel my application or reduce the number of booths?

Exhibition

We will not accept cancellation of exhibition or reduction in booth number after May 17. Also, fees are not refundable. There is no cancellation fee for complete or partial cancellation of the application as long as it is before May 16. To cancel or make changes, after notifying the exhibition office, be sure to send a revised application by mail, fax, or e-mail.

New Technology Presentation

We will not accept cancellation of application for the New Technology Seminars or reduction in number after program determination (scheduled for the end of May). Moreover, after payment we will not under any circumstances refund the fee. There is no cancellation fee for complete or partial cancellation as long as it is before program determination and payment. To cancel or make changes, after notifying the exhibition office, be sure to send a revised application by mail, fax, or e-mail.
If you cancel any presentations after program release, please provide a representative at seminar reception on the scheduled day to handle people who had planned to attend.

Can we increase our number of booths?

Exhibition

You cannot increase your number of booths after release (scheduled for mid-May) of the booth allocation diagram for the drawing of booth's positions. To increase booth number before release, after notifying the exhibition office, be sure to send a revised application by mail, fax, or e-mail. The revision shall take effect on its day of receipt by the organizers.

New Technology Presentation

We will accept applications for increases after the application deadline provided openings are available. After notifying the exhibition office, be sure to send a revised application by mail, fax, or e-mail. The revision shall take effect on its day of receipt by the organizers.

Can you extend the payment deadline?

Please make your request to the exhibition office. However, payment must be completed prior to the opening of the exhibition.

What will happen after submission of my application(s)?

The current schedule is compiled here. Also, we will notify you of schedule details via e-mails or the website's Exhibitor page. A major time lines for JASIS 2019 important dates will be informed by e-mails.

3.Determination of booths and the New Technology Presentation program

How are booth locations decided?

Booth's locations will be decided by the JASIS Organizing Committee with reference to the desired locations indicated on the application. However, we cannot guarantee the desired location.

When will our booth number be notified?

We will notify you of your booth number by e-mail in the beginning of July.

When will the New Technology Presentation program be decided?

We will be determining the program for The New Technology Presentation at the end of May. Your person in charge will be notified of the program and room numbers by e-mail in the middle of June.

Do you accept scheduling and room requests for the New Technology Presentation program?

The organizers will edit the program based on consideration of such factors as presentation contents, demand for 200 person capacity rooms, and last year's attendance. The program is set up so that all presentations with English simultaneous interpretation will be held in one room of the Hotel New Otani. (This may not strictly apply to presentations with consecutive interpretation.) Requests for 200, but not 100, peoples' capacity rooms will be accepted. Due to convention hall circumstances, it may not always be possible to meet room or program requests.

4.Exhibition rules and decoration restrictions (during the exhibition, moving of items in and out)

How should waste be handled at the convention hall?

Please remove and take back any packing materials, left over decoration materials, and company waste arising during the period from move-in to move-out. Strictly ensure that your booth's decoration and transport contractors remove and take back all of their waste. For the waste collection during the exhibition, there're some collection boxes for three types of wastes, "Recyclables (cardboard, brochures)", "Combustibles", and "Incombustibles (i.e. Bottles?/cans that will be placed near the north side restrooms of each hall)".

What precautions are there for acquiring personal information from visitors?

Please be aware of acquiring the personal information upon obtaining visitor acknowledgement of the following items, which must be clearly indicated:?
- Clear indication of intended use, prohibition of use other than that intended.
- In principle, non-disclosure to third parties (exceptions must be clearly indicated)
- Management system (measures of security and against, loss, misuse, alteration, leakage)

May we take photographs inside of the exhibition hall?

The regulation for taking photographs will be informed to the Exhibitor as soon as possible.

What are the height restrictions for decorations?

Please see Application Outline, 12. Regulations for the height of booth furnishings (PDF).
For details, see the Exhibit Service Manual which will be published in May.

Will public passages be carpeted?

The organizers will carpet the public passages of the venue (NJ-40, light blue). For details, see Exhibition decoration of the Exhibit Service Manual which will be published in May.

What about corporate name display?

You need to have applied for at least one booth to have your corporate banner displayed on the printed materials and website produced by the organizers. Materials created by exhibitors are not subject to any particular restrictions. You may therefore display the corporate banners, etc. of exhibition partners who have not applied for this exhibition.

What are the regulations for in-booth presentations?

Please see Application Outline, 12. Regulations for the height of booth furnishings (PDF).
For details, see the Exhibit Service Manual. which will be on the web in May.

What about providing food and beverages for visitors?

(1)Alcoholic beverages is prohibited.
(2) Prepared/processed foods to visitors at your booth, please consult with the Chiba Public Health Department. Also, please use the Notification of Foods & Beverages Service form (supplied in the Exhibit Service Manual) to be e-mailed at the end of May to notify JASIS office at webmaster@jaima.or.jp

5.Exhibition preparation

I don't know the Exhibitor's Page ID or password.

The Exhibitor page is available for only general or Mini/Solution booth exhibitors. It is not available for exhibitors in other booth types. If you know your ID but not your password, please go "If you forgot your password, proceed here", a temporary password will be sent to your registered e-mail address. If you do not know both your ID and password, please contact the exhibition office.

How do we obtain vehicle passes and contractor badges?

Please submit the application form(s) at the end of the Exhibit Service Manual. Please note that badges for contractors are valid on the following dates: September 2, 3 and 6.

When will badges for exhibitors be sent out?

Badges will be sent together with reception invitations to registered persons in charge in mid-August. If you want us to separately mail, exhibitor badges within Japan, please use the application form at the end of the Exhibit Service Manual. Exhibitor badges may be used both during move-in/out and during the exhibition. Five exhibitor badges will be sent out for each booth. To change the number of badges and mailing address, please use the Application for Change of Address or Number of Badges for Exhibitors & Contractors (Exhibit Service Manual, form 8) and apply by the middle of July.

What does the Japanese Invitation Set contain? Does it contain complimentary tickets?

The official invitation set is planned to contain 1) the general exhibition brochure, 2) The New Technology Presentation program, 3) envelope. Because JASIS is recommending preregistration, no complimentary entrance tickets will be provided. The brochure explains the advantages of preregistration, such as a raffle for only pre-registered visitors. For ordinary exhibition, 300 sets per booth will be provided without charge. Additional sets can be purchased for ¥54 per set (including 8% tax).

When will we get our invitations?

JASIS invitation package will be sent to registered persons in charge in mid-August. If you want us to separately mail the package within Japan, please use the application form at the end of the Exhibit Service Manual.

Please tell us about the bonded exhibition, and Its procedures.

(1) We filed an application to obtain permission for the JASIS 2019 to be a bonded exhibit area. Foreign exhibits (goods) can be displayed with no duty by declaring the goods for exhibition to the customs office and by obtaining authorization from the customs. When you bring and distribute brochures and/or pamphlets from abroad during the show, be sure to get an import approval for goods prior to bringing them into the show venue.

(2) ISHIKAWA-GUMI. LTD. (See below) shall be ready to submit all of your application paperworks to the customs office to obtain exhibit approval for JASIS 2019. For details of handling foreign exhibits, follow the instructions given by ISHIKAWA-GUMI. LTD.in addition to the descriptions in Exhibit Service Manual. Please contact below directly.

ISHIKAWA-GUMI. LTD. (Contact person: Hashimoto)
5-9-4 Higashi-Shinagawa, Shinagawa-ku, Tokyo, 140-0002, Japan
Phone: +81-3- 3474-8102 Fax: +81-3- 5460-9841

What is the move in/out schedule?

Move in	September 2 (Mon) 8:00 AM to 5:00 PM (decoration materials) / 10:00 AM to 5:00 PM, (Exhibits) September 3 (Tue) 8:00 AM to 3:00 PM (All items)
Move-out	September 6 (Fri) 5:00 PM to 12:00 midnight

Where can we inquire about booth decoration and electrical power?

While the exhibition office will accept such inquiries, for details, please inquire to the contact person of the appropriate designated contractor. A contact list is provided on the back cover of the Exhibit Service Manual. The link to the manual will be emailed at the end of June.

May exhibitors visit the booths of other exhibitors?

Yes, Please obtain an admission name tag with a bar code containing complete information by performing the same admission registration as visitors. From July 1, you can also perform WEB admission preregistration. You cannot vist other Exhibitor's booth only with the Exhibitor badge.

6.Location of exhibition hall

Would it be possible to hold the exhibition at Tokyo Big Sight or Pacifico Yokohama instead of Makuhari Messe?

We believe that the location of the exhibition venue is a crucial factor for both visitors and exhibitors. Actualizing the JASIS concept requires selecting the optimal location. We as organizers are therefore constantly examining and considering the factors for an optimal location given below.

Regarding Pacifico Yokohama, the area of exhibition floor is not sufficient to accommodate the area covered by the current JASIS, making it problematic to hold it there.

Next, regarding Tokyo Big Sight, it is difficult at present to reserve the hall during the desired period. It is also problematic to move the exhibition while retaining the current exhibit fees due to the difference in venue use fees. Furthermore, there is a dearth of existing facilities for the holding of the seminars popular among visitors—such as the New Technology Presentation and the conference—in the vicinity of Tokyo Big Sight. This would require providing space for seminars in the venue itself. Running the New Technology Presentation and its 300 topics in the venue would not only incur construction costs, but also significant increases in venue and furnishing rental fees, leading to inevitable raises in presentation fees and deliberation of charging for admission. In this respect, the hotels near Makuhari Messe have the advantage of abundant low-cost, large-scale, and well-equipped seminar facilities where the New Technology Presentation and conferences can be held.

Therefore, despite Makuhari Messe's drawbacks in transportation and distance compared to Tokyo Big Sight, we concluded from the above reasons that, overall, moving from Makuhari Messe would not be feasible.

Factors for deciding the exhibition venue

(1)Exhibition period	Cannot hold exhibition during periods not suitable to exhibition, such as at year end or mid-summer. Need to make sure that the JASIS atmosphere is not degraded by other exhibitions held at the same time.
(2)Exhibition floor area	The current scale requires a floor area of at least 33,750m2. There are only two exhibition venues in the Kanto suburban areas, Tokyo Big Sight and Makuhari Messe.
(3)Costs	JASIS is independently run by the organizers and is not for profit.
(4)Transportation means	Though proximity to city center attains efficiencies in time and cost, the site will be judged comprehensively based on accomplishing exhibition goals.
(5)New Technology Presentation venue facilities	The present scale requires at least fifteen lecture rooms with a capacity of 100 people. In consideration of the attendees, audio equipment, seating, venue noise, and other factors must be taken into account.
(6)Conference venue facilities	The present scale requires at least ten lecture rooms with a capacity of 100 people. In consideration of the attendees, audio equipment, seating, venue noise, and other factors must be taken into account.
(7)Venue infrastructure	Infrastructure, such as Wi-Fi, eateries, visitor registration/reception systems, must be in place.
(8)Lodgings	As an exhibition for which visitors plan short stays, and which is experiencing an increase in visitors from abroad, nearly hotel capacity and facilities must be sufficient.

7.Traffic

Is there any way to ensure a seat on the direct bus from Yokohama?

Advance registration will be required to take a direct bus from Yokohama City Air Terminal (YCAT).

Yokohama Station (YCAT) - Makuhari Messe
Price: 1,550 JPY (one way)
Required Time: approximately 70 min.
Bus Stop: YCAT (Yokohama City Air Terminal)

What about transportation between the Haneda/Narita airports and the exhibition hall?

Please visit here for detailed information.

What are the express bus schedules between the Haneda/Narita airports and the Makuhari Messe?

Go here (In Preparation) for the express bus schedule between the Haneda / Narita airports and Makuhari Messe.

8.Exhibition hall utilities

Is there any free Wi-Fi available ?

Ethernet cable connections and Wi-Fi are available at the Wi-fi Area. 100 VAC electrical outlets are also provided. For more specific information about Wireless LAN/WiFi at Makuhari Messe, See HERE

I would like to use copy and FAX services at the venue.

These services are available at the Business Center located at the 2nd floor central entrance (Hall 5, center of the 2nd floor) of the Makuhari Messe International Convention Hall. For Business Center, Makuhari Messe, See HERE

Are there smoking areas?

This is a smoke-free exhibition. You may smoke in smoking areas provided outside of the venue.

Smoking areas during the exhibition

On the 1st floor of the venue, smoking areas are provided outside of the emergency exits on the south side of each hall (towards the ocean).

Smoking areas before the exhibition

On the 1st floor of the venue, you may smoke by the ashtray buckets placed in front of the shutters on the north and south ends of each hall. For Guide to Facilities of Makuhari Messe, See HERE

Can we borrow space to keep packing materials?

No space is available for storage until move-out of packing materials. After move-in, please remove all packing materials, then bring them back to move-out. Transport companies will often provide storage for these materials. Goods under bonding application will be stored by the transport company in charge of bonded goods.

What are parking fees around exhibition site?

Parking fees for such large-scale event facilities as Makuhari Messe, in which local public entities closely involved, are regulated by statute. The regular fee for an ordinary vehicle is JPY 1,000 for all day. While the parking fee at the nearby Marine Stadium may be a little lower, the parking lot may close a little earlier depending on the event situation at the time. Please make your plans based on these considerations.